Responsibilities\: 

• Covering the telephone exchange\: receiving and transferring the incoming calls;

• Welcoming the visitors and announcing them (including the other tenants in the building);

• Managing the cards for Visitors and workers; managing temporary badges – registering them, changing info with Security company

• Receiving and referring telephone information;

• When one member of the team is not available, to note all the information regarding the person calling (exact name, company’s name, phone number, subject, comments, etc);

• Receiving the company’s mail and fax documents, the incoming mail, invoices, the newspapers, registering and distributing them on departments,

• Contact the suppliers weekly or when it is necessary;

• Contact the maintenance company of the building whenever is necessary

• Courier - ensure that urgent and important documents are delivered in good time.

• Various other duties as required.

Qualifications\: 

• Excellent, skills, Word, Excel, PowerPoint;

• Excellent written and verbal skills in English and other language.

• Experience in the same position (or secretarial) – at least 1 year;

• Ability in managing several tasks at the same time;

• Pleasant and discreet person.