We are currently recruiting for an experienced Assistant FM Manager/ Facility Specialist. You will be responsible for assisting in the front line management of the day to day delivery of FM services to the client. This will encompass the management of site based in-house and outsourced resources to deliver both hard and soft services. This includes the effective delivery and monitoring of planned preventative maintenance programs, contract management for outsourced services and responding to the ‘reactive’ needs of the customers.

You will cover the duties of the NLFacilities Manager when necessary and ensure statutory compliance, chair user group meetings and implementing process and policy as prescribed by the NL Senior Facilities Manager Of Oracle.

Role Responsibility

• Operational management responsibility.
• Interface with suppliers to deliver results against established KPI’s.
• Budget  operational management.
• Ensure statutory compliance for the account.
• Managing performance of in-house and out-sourced services to agreed service levels.
• Contribution to the delivery of building related capital investment projects including M&E, control systems, internal and external.
• Quality and performance management of all services including monthly performance reporting and maintenance.
• Responsible for the coordination of emergency procedures.
• Manage relationships with key stakeholders, through regular communication and formal review meetings.

The Ideal Candidate

Management Experience

• Sufficient and relevant previous management experience in a corporate facilities management delivery environment as either the client or service provider.
• Knowledge, understanding and interest in the principles of facilities management.

Managing Relationships

• Demonstrable experience of interfacing with suppliers to deliver results as measured against established KPI’s or issue resolution.

Finance & Operational Management

• Demonstrable experience in controlling costs.
• Experience and knowledge of the management of purchasing and invoicing processes.
• Experience of managing 3rd party budgets.

Environment, Health & Safety

• Demonstrable knowledge of existing Health and Safety legislation and Regulations and their applicability to facilities management.

Performance Management, tender procedures

• Knowledge and capability to report on and analyse performance results, creating and implementing corrective action plans where required.
• Working with Procurement regarding new contracts

Qualifications

• HBO Facility Management
• ERT Member
• 40 Hrs per week/ Full time

Project Management

• Knowledge and experience of managing churn and refurbishments.
• Contribution to the delivery of building related capital investment projects including M&E, control, AV, internal and external fabric.

 

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle's office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Leading contributor individually and as a team member, providing direction and mentoring to others. Work is non-routine and very complex, involving the application of advanced technical/business skills in area of specialization. May have project lead role. Applies professional, technical, and operational depth and experience to continuously improve service quality. Good communication skills and familiarity with email and MS Office applications is essential. After hours contact for facilities emergencies, accessible via phone or pager. Degree, relevant certification or equivalent with 8 years prior facilities management or assistant property manager experience preferred.

As part of Oracle's employment process candidates will be required to successfully complete a pre-employment screening process. This will involve identity and employment verification, professional references, education verification and professional qualifications and memberships (if applicable).