We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager for the Nordics and the Benelux.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).  

General secretarial duties:

• Diary Management
• Handling of general queries
• Arrangement of meetings/venues
• Travel arrangements
• Answering telephones and timeous delivery of comprehensive messages
• Office Management (Ordering stationery etc.)
• Ensuring all standard documents are completed

Administration duties

• Updating and administering internal knowledge management system
• Understanding of all admin processes and ability to guide staff to required documentation
• Advise and assist staff on admin systems queries
• Ad hoc tasks

Qualifications & Experience Required

• Minimum 8 years Extensive Secretarial/Personal Assistant Experience
• Experience managing diaries - across time zones 
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Analytics – Excel analysis skills to support the Pillar Business
• Fluent in Dutch